Steps to Create a Job

This guide will help you create a job on Hirin.ai and set up an end-to-end hiring workflow using AI.

With Hirin, you can:

•  Automatically screen candidates
• Conduct AI-powered interviews
• Shortlist the most relevant profiles
• Streamline your hiring process

Login to your hirin.ai account with recruiter/admin credentials.URL will be https://app.hirin.ai/login

Step 1: Define Job Description

     Navigate to the Jobs section from the left panel

     Click “Create Job” on the top right corner

• Enter the Job Title (mandatory to proceed).

Add Job Description

You can add the Job Description in two ways:

1. Upload Job Description

• Upload your JD (PDF, DOC, DOCX) using drag & drop or file upload

How it works:

 Zena, our AI agent, automatically:

•  Analyzes your JD
•  Extracts key responsibilities
• Identifies must-have and good-to-have skills
• This helps with faster and more accurate candidate screening. You can review and refine these details before proceeding.

2. Create Job Description with Zena

• Select “Create Job Description with Zena”
• Enter: 

• Job Title
• Brief role description

• Click “Create”

Zena will generate a complete job description including:

• Roles & responsibilities
• Required skills
• You can edit and customize before moving forward

Select Line of Business / Department / Client

•  This will be reflected in candidate communication.
•  Proceed to the next step.

Step 2: Creating Workflow

• Create and configure your hiring workflow.
• Workflows can be pre-configured or customized based on your hiring needs
• This includes:

•  CV screening
•  AI recruiter screening
•  AI interviews
•  Technical assessments
•  Interview scheduling
•  Offer release

CV Screening with Zena Intelligence

• This stage is available within workflow configuration.
• How it works:

•  CVs are automatically screened
•  Top candidates (based on selected percentage) are shortlisted
•  Only relevant candidates move forward

Example:

• If 50 CVs are screened and top 10% is selected → 5 candidates move ahead
• This reduces manual effort and improves screening accuracy 

  
  

  

AI Recruiter Screening

Recruiters can define screening channels:

•  WhatsApp Screening
•  AI Call Screening
•  Or both

Flow:

•  WhatsApp screening is triggered first
•  If no response → AI call is initiated
•  Call timings: 9:00 AM – 9:00 PM (configurable)

All interactions are captured:

•  Call recordings
•  Transcripts
•  WhatsApp logs
• Ensures consistent and trackable screening

Screening Criteria & Auto-Rejection

• Define screening criteria
• Set auto-rejection rules for non-matching candidates
• Helps eliminate irrelevant profiles automatically

AI Video Interview Configuration

Set: 

• Number of questions
• Interview duration
• Select Interview Configuration → Click Save

Hiring Managers & Feedback

•  Assign Hiring Managers
•  Upload Feedback Form
• Managers can directly review and evaluate candidates

Step 3: Setting up AI Interview Questions

•  Review or modify key skills from JD
•  Add/remove skills as needed
•  Select difficulty level: 

• Beginner
• Intermediate
• Expert

• Click “Generate Questions”
• Questions are created automatically based on JD

You can:

• Edit questions
• Add custom questions
• Set time per question (1–5 minutes)
• Ensures structured and consistent evaluation

Final Step

• Click “Publish Job”
• Once published:
  • Job appears on Jobs page
  • Candidates enter pipeline
  • Automated workflows begin
    
    

Value for You

• Automate repetitive hiring tasks
• Reduce manual screening effort
• Improve hiring speed and consistency
• Focus on the most relevant candidates faster
• Helps you build a more efficient and scalable hiring process