Client Submission Email Template

The Client Submission email template controls the email that is sent to your client when candidate profiles are submitted for review. It is available under Settings → Email Templates and can be edited by Admins and Recruiters, so every submission goes out with consistent wording and a consistent candidate table.

Step-by-Step Process

Step 1: Open the Client Submission template

• Go to Settings → Email Templates.
• Locate the Client Submission template in the list and open it for editing.
• The Edit Email Template window opens with the message: Manage the email template used when submitting candidates to clients.

Figure 1: Edit Email Template window for the Client Submission email

Step 2: Edit the template details

• Template Name – identifies the template (for example, Standard Client Submission).
• Edit the subject, the intro text that appears above the candidate table, and the closing text that appears below it.

Step 3: Choose the candidate table columns

• In the Customize Columns section, select which columns appear in the candidate table embedded in the email.
• Available columns include:
  • Job Position, Candidate Name, Contact Number and Email ID
  • Current Company, Total Experience, Location
  • CTC, Expected CTC and Notice Period
  • Screening Summary and Interview Assessment
  • Resume, Submission Date and Action
• Use Select All or Clear All to change every column at once. The counter shows how many columns are currently selected.
• The live preview updates as you change the selection, so you can see exactly how the client will see the table.

Step 4: Review the recipients

• The Recipients section is read-only in this window. The addresses shown are sample placeholders for reference only.
• Actual To and Cc recipients are configured on the Client Submission stage in the job workflow.
• This template controls the email content, not who receives it.

Step 5: Save the template

Good to Know

• The saved template content is used automatically in the Submit to Client flow.
• Column changes made on an individual send do not modify the saved template.
• View Resume in the email opens the candidate's resume in a new tab, using the Hirin Standard Resume format.
• The candidate's email address, mobile number and direct contact details are not shown in the shared resume.